RFP Specialist (Commercial Cleaning & Facilities Services)
Calgary, CanadaCompany
Clean It All
Location
Calgary, AB
Job Type
Full-time
Salary
$55K a year
Posted
3 days ago
Via
via Indeed
Apply On
Job Description
Position Overview
The RFP Specialist is responsible for identifying, pursuing, and securing new business opportunities through formal procurement processes, including government tenders, corporate RFPs, and large-scale service contracts. This role plays a key part in expanding the company’s presence across public and private sectors.
Core Responsibilities
1. Opportunity Identification & Lead Generation
• Research and monitor procurement platforms for new opportunities:
• Government (federal, provincial, municipal)
• Airports and transportation authorities
• Construction and general contractors
• Oil & gas / energy sector (“oil patch”)
• Retail chains and commercial property managers
• Industrial and manufacturing facilities
• Track and maintain a pipeline of upcoming bids, renewals, and pre-qualifications
• Build relationships with procurement officers, project managers, and decision-makers
2. RFP / Tender Management
• Review RFPs, RFQs, and tenders to assess fit, risk, and profitability
• Coordinate all aspects of bid preparation:
• Scope analysis
• Site requirements
• Compliance documents (insurance, safety, certifications)
• Ensure all submissions meet deadlines and technical requirements
• Manage pre-qualification submissions (RFIs, vendor registrations)
3. Pricing & Cost Estimation
• Work with operations to:
• Estimate labor hours, equipment, and materials
• Build accurate and competitive pricing models
• Analyze margins and recommend pricing strategies
• Balance competitiveness with profitability
4. Proposal Development
• Prepare high-quality, professional proposals including:
• Executive summaries
• Scope of work and methodology
• Staffing plans and schedules
• Health & safety procedures
• Company qualifications and past projects
• Customize proposals based on sector:
• Government compliance-heavy bids
• Construction site cleaning (post-construction, phased cleaning)
• Industrial / oil & gas safety-focused environments
• Retail and multi-location service contracts
5. Client Communication & Negotiation
• Act as the main contact during the bidding process
• Attend site visits, walkthroughs, and pre-bid meetings
• Respond to client questions and clarifications
• Support contract negotiations and revisions
6. Sector-Specific Focus
Government & Public Sector
• Monitor portals (e.g., MERX, Biddingo, municipal procurement sites)
• Ensure compliance with regulations, insurance, and reporting standards
• Manage multi-year and large-scale facility contracts
Airports & Transportation
• Handle high-security, high-compliance environments
• Coordinate requirements like background checks, safety clearances
• Understand 24/7 operations and phased service delivery
Construction Companies
• Build relationships with general contractors
• Quote post-construction and ongoing site cleaning
• Track project timelines and bid early in project cycles
Oil & Gas / Industrial (“Oil Patch”)
• Understand safety certifications (e.g., WHMIS, COR, site-specific training)
• Price for remote locations, shift work, and harsh environments
• Align proposals with strict HSE (Health, Safety & Environment) standards
Retail & Commercial
• Target multi-site contracts (plazas, chains, malls)
• Focus on consistency, scheduling, and scalability
• Support long-term service agreements
Other responsibilities:
1. Pipeline & Reporting
• Maintain CRM or tracking system for:
• Opportunities
• Submitted bids
• Win/loss ratio
• Report weekly on pipeline value and conversion rates
• Continuously improve bid success rate
Key Skills & Qualifications
• Experience with RFPs, tenders, or proposal writing (B2B services preferred)
• Strong analytical and pricing skills
• Excellent writing and communication abilities
• Ability to manage multiple deadlines and projects
• Familiarity with procurement platforms (MERX, SAP Ariba, etc.) is a strong asset
• Experience in cleaning, facilities management, construction, or industrial services is highly preferred
Job Type: Full-time
Pay: From $55,000.00 per year
Work Location: In person
The RFP Specialist is responsible for identifying, pursuing, and securing new business opportunities through formal procurement processes, including government tenders, corporate RFPs, and large-scale service contracts. This role plays a key part in expanding the company’s presence across public and private sectors.
Core Responsibilities
1. Opportunity Identification & Lead Generation
• Research and monitor procurement platforms for new opportunities:
• Government (federal, provincial, municipal)
• Airports and transportation authorities
• Construction and general contractors
• Oil & gas / energy sector (“oil patch”)
• Retail chains and commercial property managers
• Industrial and manufacturing facilities
• Track and maintain a pipeline of upcoming bids, renewals, and pre-qualifications
• Build relationships with procurement officers, project managers, and decision-makers
2. RFP / Tender Management
• Review RFPs, RFQs, and tenders to assess fit, risk, and profitability
• Coordinate all aspects of bid preparation:
• Scope analysis
• Site requirements
• Compliance documents (insurance, safety, certifications)
• Ensure all submissions meet deadlines and technical requirements
• Manage pre-qualification submissions (RFIs, vendor registrations)
3. Pricing & Cost Estimation
• Work with operations to:
• Estimate labor hours, equipment, and materials
• Build accurate and competitive pricing models
• Analyze margins and recommend pricing strategies
• Balance competitiveness with profitability
4. Proposal Development
• Prepare high-quality, professional proposals including:
• Executive summaries
• Scope of work and methodology
• Staffing plans and schedules
• Health & safety procedures
• Company qualifications and past projects
• Customize proposals based on sector:
• Government compliance-heavy bids
• Construction site cleaning (post-construction, phased cleaning)
• Industrial / oil & gas safety-focused environments
• Retail and multi-location service contracts
5. Client Communication & Negotiation
• Act as the main contact during the bidding process
• Attend site visits, walkthroughs, and pre-bid meetings
• Respond to client questions and clarifications
• Support contract negotiations and revisions
6. Sector-Specific Focus
Government & Public Sector
• Monitor portals (e.g., MERX, Biddingo, municipal procurement sites)
• Ensure compliance with regulations, insurance, and reporting standards
• Manage multi-year and large-scale facility contracts
Airports & Transportation
• Handle high-security, high-compliance environments
• Coordinate requirements like background checks, safety clearances
• Understand 24/7 operations and phased service delivery
Construction Companies
• Build relationships with general contractors
• Quote post-construction and ongoing site cleaning
• Track project timelines and bid early in project cycles
Oil & Gas / Industrial (“Oil Patch”)
• Understand safety certifications (e.g., WHMIS, COR, site-specific training)
• Price for remote locations, shift work, and harsh environments
• Align proposals with strict HSE (Health, Safety & Environment) standards
Retail & Commercial
• Target multi-site contracts (plazas, chains, malls)
• Focus on consistency, scheduling, and scalability
• Support long-term service agreements
Other responsibilities:
1. Pipeline & Reporting
• Maintain CRM or tracking system for:
• Opportunities
• Submitted bids
• Win/loss ratio
• Report weekly on pipeline value and conversion rates
• Continuously improve bid success rate
Key Skills & Qualifications
• Experience with RFPs, tenders, or proposal writing (B2B services preferred)
• Strong analytical and pricing skills
• Excellent writing and communication abilities
• Ability to manage multiple deadlines and projects
• Familiarity with procurement platforms (MERX, SAP Ariba, etc.) is a strong asset
• Experience in cleaning, facilities management, construction, or industrial services is highly preferred
Job Type: Full-time
Pay: From $55,000.00 per year
Work Location: In person
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Frequently Asked Questions
Quick answers about Cleaning Staff Jobs in Canada
What is the federal minimum wage for cleaning staff jobs in Canada in 2026?
As per the Government of Canada, the federal minimum wage is $19.00 per hour effective January 1, 2026, applying to cleaning staff in federally regulated sectors like transportation and federal properties. Overtime pay is 1.5 times the regular rate after 8 hours per day or 40 hours per week. Provincially regulated cleaners follow local minimums starting at $17.20 in Ontario.
What is the hourly wage range for light duty cleaners (NOC 65310) in Canada in 2026?
According to Employment and Social Development Canada, light duty cleaners earn low wages of $17.50 per hour, median $20.75 per hour, and high wages up to $25.00 per hour nationally in 2026. These rates reflect full-time positions across major cities like Toronto and Vancouver. Entry-level starts at the low end with raises after 6 months.
Do I need a work permit and LMIA for cleaning jobs in Canada as a foreigner in 2026?
Foreign workers require a Temporary Foreign Worker Program work permit with a positive Labour Market Impact Assessment (LMIA) for cleaning positions, costing employers $1,000 per position. The job offer must pay at least the provincial median wage of $20.75 per hour to qualify under low-wage stream rules. Processing takes 10 business days for LMIA and 4-8 weeks for the permit.
What qualifications or experience are needed for entry-level cleaning staff jobs in Canada?
No postsecondary education is required; secondary school completion is sufficient for light duty cleaners (NOC 65310). Employers provide 4-12 weeks of on-the-job training, and no prior experience is mandatory for entry-level roles. Physical fitness and reliability are key hiring factors.
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